A SSWG (pronounced ‘swig’) is authorized by the SFF Committee to study an issue, develop draft SFF Specifications, or pursue any specific activity authorized by the SFF Committee.

Each SSWG has a SSWG leader who is responsible for calling the working meetings, providing minutes, and completion of the draft document. Once authorized, a SSWG meets at the discretion of its leader. Each meeting must be announced at least two weeks prior its occurrence. The cancellation of a meeting must be announced at least two working days prior to the meeting.

The SSWG leader is responsible to:

• maintain the draft SFF Specification
• provide an agenda and keep minutes
• distribute the minutes to SSWG participants within one week of the meeting date
• In the event that a Reflector exists, post the SSWG minutes so that copies can be distributed to all members via email.
• provide documents submitted to the SSWG plus minutes as a package for the SFF mailing.
• transmit notice of SSWG meetings to all members who request that they be notified about SSWG activities.

The effort to co-ordinate a SSWG should not be a burden on the leader. In the event that assistance is needed to organize meetings or distribute meeting notices, it will be provided by ENDL.

It is desirable that SSWGs work via electronic means, though this needs the approval of those participating. In the interest of conserving both financial and natural resources the use of electronic mail, fax, and the telephone are encouraged.